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Frequently asked questions about event planning in Cape St. Francis
Does my caterer need a Certificate of Acceptability (R638)?
Yes — under the National Health Act Regulation R638 (2018), every commercial food handler needs a valid Certificate of Acceptability from their local municipality. Mobile caterers carry one for the production kitchen; ask to see it. Without R638, your event is non-compliant and food-poisoning claims will likely be uninsured.
What insurance should a corporate event require?
Demand Public Liability cover of at least R5m (R10m for >200 attendees), Event Cancellation cover (if non-refundable deposits exceed R50k), and Liquor Liability (if alcohol is served — most general PL policies exclude it). Venues usually require certificates 30 days before the event. SASRIA cover for riot/strike disruption is optional but cheap.
Do I need a liquor licence for a private corporate event?
If you're charging for drinks (per-glass or via ticket price), yes — a Special Event Licence from the provincial Liquor Authority is required, applied for 14–60 days in advance depending on province. If liquor is free and not the event's primary purpose, most provinces don't require a licence — but always check the local by-laws.
What does a wedding caterer cost per head in South Africa?
Mid-range plated dinners run R450–R750/head; buffets R350–R550/head; canapés-only R180–R280/head. Premium suppliers (Cape Town wine estates, top-tier Joburg) hit R900–R1,400/head. Most quotes exclude staff, hire equipment, and corkage. Always confirm what's bundled before comparing line items.
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